Mayview Service Area Planning Steering Committee

Meeting Summary

October 3, 2005


I.  Introductions:  The Steering Committee welcomed the newest member, Laura Steiner, a consumer representative from Beaver County.


Members Present:  Timothy Casey, Laverne Cichon, Mary Jo Dickson, Bob Harms, Emily Heberlein, Carol Horowitz, Nancy Jaquette, John Klenotic, Rich Kuppelweiser, Pam Loaskie, Carol Loy, Kevin McElligott, Gerard Mike, Kim Patterson, Brandi Mauck Phillips, Rick Rach, Laura Steiner, Janice Taper, Patricia Valentine, Valerie Vicari, Deb Wasilchak, and Linda Zelch


Others Present:  Kelly Burda (Mayview State Hospital) and Tawnya Lewis


Members Absent: Mary Fleming, Dave McAdoo, Meg Park, and Steve Plyler


II. Review of Meeting Summary from September 16, 2005


The minutes were reviewed from the September 16, 2005 meeting.  The Steering Committee did not have any questions or comments regarding the minutes.


III. County Prioritization of Bed Closures


The Steering Committee discussed the proposed unit closure that has been slated for FY 05/06.  The Committee agreed that closing the unit merely to meet the targeted timeframe was not a good idea, and that the closure should be pushed back to allow more time for adequate planning.  The Committee decided on the following: 


         The target date for the completion of the first round of assessments will be February 1, 2006.  Kim Patterson will meet with each of the counties to identify consumers for the first wave of assessments.  Some criteria to consider when identifying consumers would be special needs groups and current length of stay in the State Hospital.

         Based on the information gathered through the assessment process, a cost analysis will be conducted.  This will be unique to each county. 

         As part of the cost analysis, a number of financial plans/options will need to be considered including federal, state and local funding.  Rick Tully will be able to assist with this.

         The target date for the unit (25-30 beds) to close will now be in FY 06/07.


Based on financial information from Mayview, it is estimated that a unit closure would result in less than $200/person in funding.  There was a concern that this amount would not be adequate, and recent CHIPPs were over $200.  The individuals targeted for discharge will require intensive services and will not be supported by this amount.  In order to make a case for the need for increased funding, each county should look at recent high-cost residential CHIPP placements.  Costs related to anticipated service expansions should also be reviewed and considered.


The Consumer/Family Satisfaction Team and representatives of the National Alliance on Mental Illness may conduct the consumer and family assessments.  Some consideration should be given to have a budget to provide payment/mileage reimbursement for these groups that help with the assessment tools.


IV. Preparation for the October 27, 2005 Stakeholders Meeting


County Plan Update

Since each County has specific initiatives to address for the County Plan Update portion of the agenda, the Committee agreed that each County will complete their own presentation and email their PowerPoint presentation to AHCI no later than Tuesday, October 25, 2005.  AHCI will ensure that all presentations are incorporated into the same file to make it easier during the presentation.


The opening statements should be reflective of each countys mission statement, focusing on recovery.  The order of the presentation will be alphabetical.  Each county will provide handouts of their presentation at the meeting.  


Valerie Vicari mentioned that a recent presentation that could serve as a model included: (1) Discussion of the mission/vision; (2) How the county is moving toward recovery-based services; (3) Examples of current initiatives; and (4) a wrap-up.


SAP Plan Update

AHCI will present the service area plan on behalf of all five counties.  Pat Valentine will talk about the SAP goals and provide an introduction for AHCI, touching on the fact that the five counties are working together.  Rich Kuppelweiser will provide Mayview information related to consumers with more than a two year length of stay.  The update will also need to include how the other two goals (Forensics and IPMH Readmissions) will be addressed, including the establishment of formal tracking mechanisms, which would be reviewed quarterly/regularly.


Valerie Vicari will work on finalizing the announcement for the October 27th meeting and will send to AHCI.


V. 2006 Mayview Regional SAP Meeting Schedule


The Steering Committee agreed to hold meetings every third Friday of each month during the 2006 calendar year.  The meetings will begin at 9:00 a.m. and will continue to be held at the airport Wyndham Hotel.  The specific dates of the Steering Committee meetings for 2006 are as follows:  January 20th, February 17th, March 17th, April 21st, May 19th, June 16th, July 21st, August 18th, September 15th, October 20th, November 17th, and December 15th.